Empower People

Top 5 Benefits of Microsoft 365 for Your Small Business

When you own a small business, every decision is a big decision. That’s why it’s so important to have reliable, turnkey technology that enables you to facilitate your most important tasks.

In recent years, Microsoft has introduced a variety of new tools and bundled them with traditional office applications to create Microsoft 365. This cloud-based subscription service is filled with endless possibilities to keep your business running smoothly.

5. Access

Microsoft 365 allows you to access your information from anywhere and any device.

Because the system is entirely cloud-based, important things like your email, chat history and documents are always at your fingertips. You might find this feature especially useful if you or your employees are often on the go or working remotely.

4. Minimize Internal Email

Many businesses rely heavily on email, but internal messages are easy to lose in the clutter of client and vendor communication.

Microsoft 365 minimizes internal email through access to smarter collaboration tools like Microsoft Teams. Teams offers chat, virtual meetings, and the ability to invite external guests to collaborate all in one single space – no additional workflows needed.

This space automatically maintains a historical record of changes, so your team also gains a more transparent view into the context in which different decisions and conversations came about.

3. Easy to Create Online Forms & Surveys

From managing vacation requests to entering field data, Microsoft 365 gives your team the ability to easily submit information through secure forms.

These forms are simple to customize based on your needs, and all information is collected in one space that you can access at any time. Best of all, it doesn’t require you to seek out a separate solution or tool – it’s possible to maintain it all right in the Microsoft 365 cloud.

2. Centralize Your Corporate Knowledge

People are the lifeblood of an organization. But what happens when a longtime team member is ready to retire?

Microsoft 365 creates a centralized space to retain institutional knowledge and documents that keep your business running. When everything is housed in a shared digital space, workflows that were previously undocumented become repeatable, and onboarding new team members becomes easier than ever.

1. Scalability

The most appealing feature of Microsoft 365 is the scalability it offers.

You don’t need a fully staffed IT department to maintain Microsoft 365 for your business. While the initial setup might require a bit of extra attention, the system itself is simple to maintain for a business of any size.

Because Microsoft 365 is a subscription-based offering, it also comes with a predictable monthly cost, which is helpful when planning for your future. As you find value in the system, you can ramp up its features by adding on additional apps as needed. You’re entirely in control.

Final Thoughts

As a business owner, your future depends on being able to adapt to changing trends. We believe that everyone deserves access to streamlined technology that helps them do just that. Although this level of technology was once only affordable for large corporations, Microsoft 365 makes it accessible to any organization, no matter their size.

1hr no-cost consultation

We look forward to understanding your needs.

Coalesce Digital is a new IT consultancy in West Michigan - with over 12 years of experience - focused on helping small businesses get the most of Microsoft 365.

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